Role description

Reports to: 
CFO

Reporting Responsibilities

You are expected to report any matters—positive or negative—that may affect Kolos Lifting & Inspection’s ability to meet its contractual obligations, regulatory requirements, or overall financial and operational goals. Transparent and timely reporting is essential to maintaining accuracy and ensuring compliant payroll and accounting processes.

Deputy

In your absence, your responsibilities will be handled by the designated Payroll and Accounting Coordinator or another person appointed by your immediate supervisor.

Main Responsibilities

As a Payroll and Accounting Specialist, you are responsible for supporting key financial processes and ensuring accurate, timely, and compliant execution of payroll and accounting tasks. Your primary responsibilities include:

Payroll

• Execute full payroll processing for hourly and salaried employees
• Verify and process timesheets, absences, travel expenses, and related documentation
• Follow up on sick leave, reimbursement claims, and personnel-related documentation
• Report to government and regulatory bodies (A‑melding, pension schemes, NAV, etc.)

Accounting

• Perform voucher processing and reconciliations
• Manage accounts receivable and accounts payable
• Carry out invoicing and follow-up of outstanding payments
• Support month-end closing and internal reporting
• Contribute to the annual financial closing process

Authority

You are authorized to take all necessary actions required to carry out your duties effectively, within the framework of applicable regulations, internal procedures, and financial controls.

Key Tasks

• Ensure accuracy and completeness of payroll data and accounting entries
• Verify and process incoming financial documentation in the company’s systems
• Prepare and send invoices, credit notes, and payment reminders
• Follow up on customer accounts and maintain good communication with stakeholders
• Maintain updated knowledge of relevant laws, regulations, and standards within payroll and accounting
• Ensure professional and service-oriented interactions with employees, customers, and partners
• Contribute to continuous improvement of routines and processes
• Maintain a solution-oriented, structured, and flexible approach in a dynamic environment

Quality Responsibilities

You are responsible for the quality and accuracy of all work you perform. This includes maintaining thorough knowledge of relevant legislation, internal procedures, the Kolos Lifting & Inspection management system, and contractual obligations. Ensuring data integrity and compliance is a critical part of the role.

Health, Safety, and Environment (HSE)

You are responsible for ensuring that all work is performed safely and in accordance with company HSE guidelines. You must actively participate in the company’s HSE work, including reporting any hazards, non-conformities, or incidents without delay.

Flexibility

You may be assigned additional tasks beyond those described in this role description when required by the company’s operational needs. Such responsibilities will be aligned with your competence, and necessary training will be provided.

Training and Development

In cooperation with your immediate supervisor, you will identify any training needs relevant to your position. Employees are expected to share knowledge, support colleagues, and participate in mandatory training programs and company events.

Information Management

You will have access to sensitive information concerning the company, employees, and customers. Such information must be handled responsibly, stored securely, and protected against unauthorized access, use, or disclosure. Any breach of confidentiality may have serious consequences for the company and its stakeholders.

References

• Employment Contract
• Employee Handbook
• Kolos Lifting & Inspection Management Systems

Contact

Kolos Lifting & Inspection
andreas.skjelde@kolos.no